Operational Administrative Support Specialist
- Ketchum, ID
- $20.00-21.00 per hour
- Permanent
- Full-time
- Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries
- Directs visitors as necessary by maintaining employee and department directories, giving instructions, and anticipating obstacles
- Assists employees with mail/copy room equipment, processes, and challenges
- Maintains security by following procedures, monitoring logbook
- Maintains safe and clean reception area by complying with procedures, rules, and regulations
- Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Organizes work by reading and routing correspondence; collecting information; initiating telecommunications
- Demonstrates discretion and maintains information in a confidential manner
- Ensures that front desk and mail/copy room equipment is operational by following manufacturer instructions reporting malfunctions and organizing repair activities
- Accurately maintains record of inventory in the facility and monitors appropriate adjustments based on sales representatives needs
- Reconciliation of invoices and sample requests to properly reflect inventory movement
- Provide outstanding customer service to internal and external customers by providing product education and assistance to customers
- Follow state and federal requirements for sales of alcoholic beverages through the retail store
- Generate invoices for the sale and delivery of products using the point-of-sale program and associated programs
- Assist with accounts receivables and work with corporate accounting to research and correct discrepancies
- Assist operations in the market when necessary, including merchandising or building/taking down displays
- Consistently contributes to the administrative team in a friendly positive manner.
- Must be able to fulfill essential job functions in a consistent state of alertness and safe manner.
- Monday through Friday 8am start time
- Acceptable Motor Vehicle record and valid driver's license
- Pre-employment 4-panel drug testing and background
- Acquire company required insurance to operate personal vehicle for work
- Able to lift and carry objects weighing up to 60 pounds when necessary
- Free product every month: beer, wine, Red Bull, Non-alcoholic beverages
- Discount on Hayden’s products
- Affordable medical, dental, and vision plans
- Company paid life insurance and STD
- Paid holidays and PTO packages
- Referral bonuses
- 401(k) with Match
- 529 Education Savings Plan with match (up to $4k)
- Gym membership reimbursement
- Employee Assistance Program (EAP)
- Perks at Work Discount Program
- Safe Ride Home Program