Job Vacancies at Soteria Eye Clinic

• Your essential job responsibility will be to provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training, and development.
• Additionally, you need to support operations by supervising staff; planning, organizing, and implementing the administrative system.
• Other main administrative duties include overseeing up-to-date maintenance of personnel records, proper management of HR documents such as employment records and onboarding guides, and updating internal databases.

• Handling Human Resources and Administrative responsibilities including; recruitment, onboarding, employee relations, performance & talent management, HR reporting and other administrative duties assisting leadership in the people management area and act as the facilitator for the HR management team.
• Provide advice, guidance and support to management and employees on employee- related matters.
• Coordinate and monitor the performance management process. Support management in identifying development needs and facilitate development activities (on individual, team and organizational level).
• Ensure all payroll transactions are processed and administered accurately and in time, and according to Nigeria Federal legislation, labour laws and payroll practices.
• Coordinate and execute HR processes including but not limited to, confirmation, discipline, transfer, and leavers.
• Ensure accurate and up-to-date personnel administration that complies with local legislation. Administer and coordinate compensation benefits (health insurance, compensation, leaves of absences, and paid time off).
• Provide human resources analysis such as headcount planning and budget reporting.
• Coordinate staff recruitment as approved by management.
• Forming and maintaining employee records
• Updating databases internally, such as sick and annual leave
• Reporting monthly on HR metrics, such as company turnover
• Being the first point of contact for employees on any HR related queries
• Assisting with payroll by providing the department with relevant employee information, i.e., holiday and sick days taken
• The first point of contact for all HR-related queries
• Administer HR-related documentation, such as contracts of employment
• Ensure the relevant HR database is up to date, accurate and complies with legislation.
• Liaise with recruitment agencies.
• Oversee all staff engagement for all branches and manage the new hire orientation and exit process.
• Review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws.
• Manage time clocking system for office, ensuring timely submission, approval, accuracy, and filing.
• Facilitate job analysis and update job descriptions.
• Set up interviews and issue relevant correspondence.
• Develop and oversee the recruitment process.
• Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates
• Ensure candidate documentation is collected and recorded/filed.
• Undertake employee training and development and make recommendations.
• Coach, counsel, and discipline employees.
• Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair.
• Initiate, coordinate, and enforce systems, policies, and procedures.

• Ensure smooth running of all administrative functions across branches.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Ensure the smooth running of the central Office and the branches.
• Monitor vehicle usage.
• Ensure all utility bills are processed in a timely manner.
• Perform other duties as assigned.

• Candidates should possess First Degrees with 4 - 5 years of relevant work experience.

• Perform financial management duties including generating financial data, compiling and submitting reports, analysing industry trends and assessing the financial health of the company.
• Oversee the operations and development of the company’s finance departments including creating and reviewing policies, budgeting, recruiting, training and conducting regular assessments of financial procedures.
• Supervise the preparation of monthly, quarterly and annual account reconciliations, monitor and enforce compliance with tax and financial reporting standards and assist with cash flow forecasting.
• Advise colleagues and executive management on decisions related to the company’s finances.
• Supervise the documentation of the company’s financial status and forecasts.
• Mediate between the organization, employees, stakeholders, shareholders and investors on financial issues for amicable resolution of differences.
• Create strategic business plans based on the analysis of the company’s status and financial forecasts.
• Plan, organize, and execute financial tasks and projects of the organization.
• Make estimates of funds required for the short and long-term financial objectives of the organization.
• Complete financial reports, lead the month-end closing process and conduct monthly financial forecast.
• Develop and implement plans for budgeting, forecasting, and reporting.
• Provide financial insight and analysis to drive the business performance of the organization.
• Manage and monitor metrics, KPI tracking, and financial reports of branch manager.
• Evaluate the financial performance of the organization and measure returns on investments.
• Achieve a proper mix of equity and debt to minimize cost and maximize operational profit.
• Strategize on fund procurement through banks and other financial institutions.
• Prudently make investments on assets that maximize returns.
• Understand and calculate the risks involved in the financial activities of the organization.
• Monitor the day-to-day financial operations within the company (invoicing and other transactions)
• Prepare monthly and quarterly management reporting
• Participate in strategic data analysis, research, and modelling for senior Management.
• Predicting future financial trends.
• Reporting to management and stakeholders, and providing advice how the company and future business decisions might be impacted.
• Producing weekly and monthly financial reports related to budgets, account payables, account receivables, expenses etc. And develop a long-term business plans based on these reports.
• Reviewing, monitoring, and managing budgets.
• Support project analysis, validation of plans, and ad-hoc requests.
• Manage the company's financial accounting, monitoring, and reporting systems.
• Ensure compliance with accounting policies and regulatory requirements.
• Collecting, interpreting, and reviewing financial information.
• Develop strategies that work to minimise financial risk.
• Perform other duties as assigned.

• Provide expert service to customers regarding their optical needs.
• Measure, fit, adapt, adjust and repair eyewear. Repair frames by replacing hinges, nose pads or temples.
• Interpreting the results of eye examinations, using prescriptions written by Optometrists.
• Take appropriate markings on the patient’s frame and fixing with axis orientation.
• Prepare and deliver work orders to the laboratory for lens grinding and eyewear fabrication, as needed.
• Verify quality and measurements of materials returned from the lab.
• Adjusting frames so they fit properly
• Manufacture lenses in on-site finishing lab (when possible) to measurements taken.
• Verify that finished lenses are ground to specific.
• Grind lens edges, or apply coatings to lenses.
• Preparing orders for glasses and contact lenses by checking prescriptions, lens thickness and other specifications
• Making sure that orders for glasses and contact lenses have been processed accurately.
• Maintain knowledge and awareness of current trends in eyewear and ophthalmic lens technology.
• Order and verify contact lens orders.
• Measure clients' bridge and eye size, temple length, vertex distance, pupillary distance, and optical centres of eyes, using measuring devices.
• Interpreting the results of eye examinations, using prescriptions written by Optometrists
• Perform other duties as assigned.

• 1-3 years’ cognate work experience.
• The person must possess a certification in opticianry.
• Valid license to operate as an optician.
• Excellent customer service and sales ability skills.
• Strong communication and interpersonal skills.
• Mathematics skills for calculating vision angles and distances.
• Knowledge of visual defects/anomalies and lens types
• Experience using optical instrumentation
• Precision and excellent attention to detail.

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