Project Administrator
SECURE Energy
- Red Deer, AB
- Permanent
- Full-time
- Process, route, and post invoices in accordance with vendor payment terms and contract.
- Ensure accurate coding and approval of all Accounts Payable invoices
- Prepare and process AP journal entries
- Process weekly payment runs
- Perform vendor account reconciliations and ensure statements are current
- Maintain effective and timely communication with all internal/external stakeholders
- Resolve stale dated cheques while promoting EFT
- Entry and payment of employee expenses
- Assist in managing corporate Visa program
- Month end and general support to Finance Team
- Assist with AP projects
- Monitoring the Accounts Payable and Receivable processes and suggesting improvements.
- Assisting team members to simplify and prioritize tasks and functions.
- Educating and informing operations on finance requirements for effective billing of customers and payment of vendors.
- Identify and escalate issues that may impede the efficient running of the Payables and Receivable functions.
- Document and test existing and new procedures.
- Post-secondary education in a related field
- Minimum 2 years of administrative experience
- Ability to maintain accurate and complete records and prepare clear and detailed reports.
- Ability to perform work with a high degree of accuracy while handling multiple projects simultaneously
- Ability to be flexible, self-motivated, and work without immediate day-to-day supervision with a drive to exceed expectations
- Openness to additional responsibility or assisting other staff during low activity periods
- Intermediate to advanced Excel skills
- Experience with OpenInvoice, 4 Cast + and Microsoft AX would be an asset
- Exceptional interpersonal and organizational skills
- Ability to multi-task, prioritize, and work under tight deadlines
- Ability to reliably handle confidential information
- Ability to work with multiple Project Managers/Coordinators on multiple contracts simultaneously
- Leading industry wages with competitive base salary, compensation programs
- Industry leading safety
- Comprehensive benefits package including:
- Employer paid benefits: health, dental & more
- Health Care Spending Account
- Employee Wellness Program
- Employee savings plans
- Career progression/internal mobility opportunities including off season rotational opportunities
- Community investment activities
- A competitive employee referral program
- Visit us at
Organizational Skills: Advanced
Work Accurately and Efficiently: Advanced
Team Oriented: ExpertBehaviors : Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Team Player: Works well as a member of a groupMotivation : Growth Opportunities: Inspired to perform well by the chance to take on more responsibilityEducation : High SchoolExperience : 0 years: Experience with OpenInvoice, 4 Cast + and Microsoft AX would be an asset
2 years: Administrative experience