Service Administrator

• General and Project Administration:
• High volume file management and ensuring all information is updated and accurate
• Collection and maintenance of customer contact and relevant information
• Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
• Assist with Accounts Payable and Accounts Receivables on Service billings
• Working with various people to ensure all related documents are present and readily available
• Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc
• Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
• Management and accurate documentation of Vehicle or Inspection reports, as well as (Ontario only) ensuring CVOR reports are completed and filed
• Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
• Creating and closing subcontracts and submitting pay requests
• Field Support:
• Time card collection and review and payroll back-up if required
• Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
• Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
• Other duties as required

• Competitive wages and extended health benefits
• RRSP matching
• Great environment where our motto is “Flynn Family Winning Together”!
• On-going career development courses and programs through our in-house Flynn University

• 2 years experience in an administrative role is considered an asset
• Experience working in a construction environment is considered a strong asset
• Invoicing and accounting experience is considered an asset
• Must be organized and self-motivated with a sense of urgency
• Ability to work in a fast-paced environment and be flexible
• Able to prioritize competing deadlines and manage a high volume workload efficiently
• Customer service oriented with a courteous and professional phone manner
• Strong skills using the Microsoft office package; Word, Excel and Outlook

• Location: Kelowna, BC
• Employment Type: Office, Salaried, Full-time
• Job Functions: Administration
• Industry: Building Envelope

Flynn Group of Companies