Executive Assistant
Karpira
- Toronto, ON
- Permanent
- Full-time
- Provide executive support and assistance to the Director by managing the day-to-day administration and workflow in the Director’s Office
- Provide coordination of branch operational matters, issues management, and project activities
- Collaborate and work cross-functionally in support of the ministry’s stewardship role
- Act as a focal point of contact between the Director and other offices (Executive Lead, Chief Medical Officer of Health, Deputy Minister, central agencies and external stakeholders)
- Review, analyze, edit and prioritize in a timely manner, information for the Director to ensure accuracy and alignment with objectives, maintaining a bring-forward system, and compiling and actioning materials
- Coordinate human resources administration for the branch
- You have tact, diplomacy and negotiation skills to manage potential issues and conflicts with stakeholders, ministry executives and the general public
- You have organizational skills to coordinate a variety of projects and competing priorities to meet deadlines
- You have the ability to negotiate deadlines and extensions
- You have knowledge of administrative procedures and financial processes to coordinate and provide a range of executive, administrative and support services
- You have knowledge of human resources policies and guidelines
- You have the ability to learn and understand the protocols and practices of an executive office and its relationship to stakeholders
- You can monitor, track, and report on activities, project priorities, deliverables, critical paths and accountabilities
- You have demonstrated ability to analyze, evaluate and problem solve for various types of requests
- You have the ability to coordinate and prioritize a response to issues with timely and accurate information
- You can use analyze requests and use your problem solving and decision making skills to manage tasks and request in a confidential and complex environment
- You have written communication skills to prepare a wide range of materials and products, such as meeting materials and binders, correspondence, briefing notes, submissions and responses
- You have demonstrated relationship management skills to build and maintain relationships across the organization
- You are proficient with computer applications to prepare correspondence, submissions and various types of reports
- You have communication skills to provide succinct briefings on significant matters requiring immediate attention
- 1 Permanent, 393 University Ave, Toronto, Toronto Region