Executive Assistant
Elite Wealth Management
- Richmond, BC
- Permanent
- Full-time
- Provide a full spectrum of secretarial, administrative support, and personal assistance to Director in both business and personal matters
- Organize meetings & appointments, manage schedules & calendar for Director
- Arrange Director's time schedule which can maximize the benefits among client, staff, external services providers, personal matters, etc.
- Book and arrange Director's business meetings, such as meetings with clients & staff, radio interview, seminar etc.
- Book and arrange Director's personal appointments, such as restaurant reservation, staycation, vacation, etc.
- Arrange travel arrangements for Director including booking flights, hotels, transportation, restaurants and other activities
- Coordinate logistics for events and business trips, including venue booking and equipment setup etc.
- Organize and execute company events, such as staff appreciation event, Christmas party, teambuilding event, client appreciation event, etc. with the assistance from other staff
- Assist Director to follow up meeting agenda and any follow up tasks to be submitted to Director
- Handle and keep proper filing for correspondence, legal documents, confidential documents of both business and personal matters
- Manage timeline and provide weekly report for the progress of above tasks and obtain other staff’s job progress report to ensure everything runs smoothly
- Provide all administrative support to Director
- Carry out other ad-hoc duties as required
- Bachelor Degree in Business Administration or equivalent
- At least 3 years of relevant working experience
- Fluency in English and Cantonese
- Proficiency in Microsoft Office application, including Words, Excel, PowerPoint and Teams
- Strong interpersonal and communication skills
- Strong sense of responsibility, mature personality with a high level of integrity, confidentiality and discretion
- Ability to work and be highly organized under pressure, able to prioritize and handle multiple tasks
- Independent, detail-oriented, proactive, flexible and able to work in a fast-paced working environment
- Knowledge of financial industry preferred but not required
- Group extended health & dental benefit plan
- Group life insurance
- Group retirement savings plan matching
- Critical illness insurance
- Course subsidy program