Proposal Manager
AECON
- Toronto, ON
- Permanent
- Full-time
- Responsible for the management and oversight of Aecon's formal submissions in response to RFQs, RFPs, EOIs, and Market Sounding proposals
- Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership
- Design Build (DB), Design Build, and Finance (DBF), Design, Build, Finance, and Maintain (DBFM), and Design, Build, Finance, Operate, and Maintain (DBFOM) projects • Schedule and lead proposal/bid meetings
- Manage and coordinate input from other partners
- Manage Aecon submission responses when an Aecon JV partner is the pursuit lead
- Manage proposal/bid submissions through Aecon's SBD SharePoint portal
- Oversee and manage documents throughout the proposal/bid process whether through Aecon's portal or a JV partner's bid document repository
- Update SBD's key performance indicators (KPIs) dashboard, including proposal/bid pursuit status reports
- Manage Aecon's project pursuit schedule and ensure adequate resource assignment
- Oversee and manage a team of Major Bids Proposal Coordinators to complete proposal/bid submissions
- Train, mentor, and develop non-management proposal team
- Occasionally prepare executive summaries and reports for Aecon's Project Risk Committee (PRC) and Board of Directors, if the internal client is not able to
- Package and deliver final proposal/bid submissions on time
- Develop formal presentations of proposals/bid, upon being short-listed and called in to present directly to the client
- Participate in Public Private Partnership (P3) industry forums, conferences, and functions
- Travel as required to work with JV partners to develop and close proposal/bid submissions
- Coordinate with Aecon's internal graphic design team to develop critical proposal material, including: JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions (tabs, covers, charts, resumes, project sheets)
- Occasional research and analysis of the industry to help identify market opportunities, and prepare formal executives overviews and reports
- Supervise and assign responsibilities to junior staff members as required
- Review and develop a detailed understanding of client proposal/bid requirements
- Develop proposal/bid calendars and responsibility matrices
- Create proposal/bid templates, resume templates, project sheet templates
- Prepare, edit, and format proposal/bid sections, resumes, and project sheets in preparation for proposal/bid close-out • Track and ensure timely proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters, write-ups from various authors
- Review existing proposal/bid content, project work plans, and other relevant sources of information to extract relevant content
- Perform compliance checks on all submittal documents
- Organize team reviews on behalf of the project team
- Coordinate with Aecon's internal graphic design team to develop critical proposal/bid material such as JV logos/identity guidelines and overall graphical imagery of the proposal/bid submissions (tabs, covers, charts, resumes, project sheets)
- If required, ensure binders, USBs, tabs, covers and other required materials are ordered and available for final assembly of the proposal/bid
- Print, bind, and deliver final bid submissions, if required
- Manage client's data and input on SharePoint sites (input from client and all bid partners)
- Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned, and report back to the project team
- Operate in a deadline driven environment
- Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities
- Experience in major P3 Canadian proposal submissions (minimum 5 Years)
- Demonstrated accuracy and attention to detail
- Advanced written and communication skills
- Experience working in a fast-paced and performance driven setting where meeting deadlines in a timely and accurate manner is essential
- Excellent time management skills
- Knowledge of construction industry considered an asset
- Advanced knowledge of Microsoft package including Word, Excel, Power Point, Microsoft Project
- Engaging and agile workplace culture, collaborative and inclusive teams
- Commitment to
programs such as Aecon University, BluePrint leadership program, and Project Management Academy * Variety of wellness benefits, access to virtual health care, 100% employer-paid health and dental premiums, Employee Assistance Program, Best Doctors Program, and more.
- Tuition reimbursement opportunities
- Recognition and rewards through Aecon Accolades, Aecon Achievement Awards and more
- Employee Stock Options, Short Term Incentive Program, Retirement Savings and Pension Plan