Project Administrator
Paladin Technologies
- Vancouver, BC
- $50,000-60,000 per year
- Permanent
- Full-time
- Collect, scan and upload documents following set procedures
- Ensure all documents, such as reports, drawings, and blueprints, are collected and registered in system
- Notify appropriate team members of updated document versions and how to access them
- Print and distribute documents as necessary
- Advanced data entry
- Work with documents and records across various departments, including human resources, marketing, and construction
- Assist Project Management team to process new projects within the ERP system.
- Support Project Management team to update WIP portals throughout life cycle of projects.
- Reviewing and entering data information into the appropriate databases and software applications
- Monitoring and updating existing data when required
- Effectively manage and maintain all written and verbal internal project communication
- Attending, assist in running, and participating in weekly internal progress meetings by taking minutes.
- Attend site walks with project management teams to determine conditions and requirements for preparation of workplans and take notes as required.
- Preparing reports for owners or executives
- Perform other tasks as required
- Planning & Problem Solving: Plan for every situation and resolve issues before they happen
- Accountability: Own each project and its outcome while following company standards
- Agility: Adjust and pivot to changes with ease
- Communication: Transmit information with consistency and clarity; adapt to different styles
- 1 – 2 years of project administration/co-ordination experience is required
- Experience in the construction industry coming from a General, Industrial or Sub-Contractor environment is preferred
- Previous experience collecting and managing technical documentation
- Excellent written and verbal communication, as well as interpersonal skills
- Strong computer skills, with proficiency in Microsoft Office and project software
- Able to work independently, manage time effectively, and work with multiple deadlines
- High school diploma and/or Post-secondary education in Document Control, Business Administration or would be considered an asset