Preventative Maintenance Planning Coordinator

• Endorsing the development and improvement of the Whiteshell preventative maintenance program and initiatives.
• Interface with customers and maintenance work groups to determine preventative maintenance requirements in order to meet regulator (CNSC) and Operations & Maintenance (O&M Manual) requirements.
• Facilitating preventative maintenance tasks through coordination of work activities with other work groups.
• Providing planning support for work activities using the planning process incorporating a thorough understanding of Whiteshell computerized maintenance management system (CMMS).
• Participating in cross functional team engagement of the continuous improvement initiative with the “6” S (“5S” Lean Management Philosophy & Safety Culture).
• Enhancing safety culture and organizational excellence through leadership, accountability, communication and process improvement.
• Making recommendations supporting the principle of continuous improvement.
• Assisting customer groups with development of maintenance plans and coordination of schedules by reviewing and suggesting required changes.
• Reviewing and tracking all regulatory and operational site excellence preventative and corrective work order completion metrics.
• Participating in improvements to optimize Resource Capacity Forecasting to assist cross functional teams in achieving site wide compliance requirements.
• Providing forecast of trade resource requirements for preventative maintenance work, as required.
• Assisting maintenance work groups with a clear understanding of planned work and satisfying customer requests for work related information such as status of requests, scope of work, and impact on other activities.
• Generating the preventative maintenance (PM) Work Orders (WO) for distribution to associated work groups.
• Preparing customized reports for various customers upon request.
• Updating Whiteshell Work Control SharePoint site in order for user groups to obtain current information in regards to maintenance in their perspective work areas.
• Creating new preventative maintenance work orders in the CMMS based on completed Requests for New/Revised Scheduled Maintenance forms received from customers.
• Entering and verifying completed and ongoing WOs for all trades into CMMS.
• Researching history/status of WOs using information/description obtained from the trades staff.
• Filing electronic and paper records.
• Responding to queries from equipment/building owners;.
• Conferring with facility owners to determine progress of work where extended time periods or job deferrals may be required.
• Providing notification to customers on any delays and post these updates on the Work Control SharePoint site.
• Providing planning support by coordinating materials and resources with maintenance work orders and managing the material in the Kanban area.
• Liaising with Procurement and vendors to ensure acquisitions are timely and cost effective.
• Updating the Whiteshell Site Asset Registry with revisions.

• Display initiative and judgement to organize and maintain flow of work and accuracy of records.
• Adhere to deadlines.
• Demonstrate exceptional organizational skills, prioritization and time management.
• Understand complex information is essential.
• Demonstrate excellent interpersonal communication skills to maintain successful working relations at all levels both within the organization and with external stakeholders.
• Maintain professionalism at all times.
• Work and be an integral part of a team, providing a questioning attitude where applicable.
• Effectively collaborate with other departments and roles within the organization.
• Resolve job conflicts as a result of coordination needs, changing priorities and customer requests.
• Troubleshoot situations and work with peers and other stakeholders to resolve issues in a timely manner.
• Use initiative and apply judgement in an environment of changing and often conflicting priorities.
• Seek guidance while maintaining a questioning attitude.
• Promote new ideas.
• Demonstrate integrity, trustworthiness, reliability, professionalism, personal responsibility, industriousness, continuous improvement, respect and consistency.
• Work well under pressure with competing priorities.
• Participate in the training and mentoring of new employees.
• Assist and guide others for adherence to Integrated Work Control and Maintenance Procedures, maintaining a high level of standard.

• Minimum of 3 years hands-on experience with planning and preparation of preventative management documentation.
• Knowledge of work management systems, facility maintenance processes and associated software.
• Extensive knowledge of site systems and equipment.
• Experience with CMMS computer programs.
• Proficient with Microsoft Office, particularly Excel, SharePoint, Outlook, and Word.
• Familiarity with maintenance work procedures, N286 documentation, General Conduct of Operations, site procedures and work permit requirements.

• CET or red seal trades discipline considered an asset.
• In lieu of the above qualifications, suitable relevant experience in field maintenance and field maintenance planning is required.

• Must possess normal physical agility necessary to perform all aspects of the work that involves bending, lifting and mobility.
• Must be capable of wearing and working in protective clothing and using equipment as required.
• Visual concentration for viewing documents.
• Occasional short duration lifting required for job materials and supplies (up to ~20kg).
• High level of computer-based work.
• Frequent interruptions with shifting priorities.
• Required to be onsite on a full-time basis.

Canadian Nuclear Laboratories