Administration Officer
Churches of Christ in Queensland
- Hervey Bay, QLD
- Permanent
- Part-time
- Join a team that values empathy, professionalism and making a positive impact
- 20 hours+ per fortnight - Great for work/life balance!
- Support our Aged Care Service through a variety of administration tasks
- Five weeks annual leave, with the ability to purchase more
- Employee Recognition program that recognises staff and their dedication each year;
- Employee Discount program through our large network of retail partners (Bupa Health, Medibank, JB Hi-Fi etc);
- Opportunities for professional development;
- Employee Assistant Program;
- Grants (for eligible employees) to assist in formal study.
- Maintain daily processes that administer staff rosters; fill vacant shifts and generate system reports required to monitor and manage staff schedules.
- Liaise with internal teams to ensure paperwork, training, payroll and compliance requirements are completed within the on-boarding process for new staff; maintain compliant staff and volunteer appraisal, training and registration records.
- Coordinate documentation relating to resident admissions including; generation and signature of resident agreements, processing of discharges and transfers, data input to internal and external residential systems.
- Maintain the residential enquiries database; follow up on resident waitlist and vacancies, conduct site tours for potential residents and relatives, input financial data to generate information and fee quotes for prospective residents.
- Respond to incoming enquiries and coordinate interactions with residents, relatives, suppliers and other stakeholders.
- Schedule and organise meetings, interviews, training and appointments as required; assist with administration of meetings including agenda management and minute distribution and preparation of meeting rooms.
- Provide general administrative assistance, including payroll, spreadsheet data management, stationery management and archiving of records.
- Certificate III, or equivalent relevant experience in business administration, or other relevant field;
- Minimum two years’ experience in an administrative role;
- Experience within the aged care sector is desirable, but not required;
- Possess a current National Police Certificate, or willingness to obtain one.