Senior Procurement Officer

• 3 month contract with possible extension
• Brisbane CBD location

• Provide advice to clients in a relevant, timely and accurate manner on matter relating to the procurement function.
• Lead Procurement Officers as required with regards to procurement functions.
• Facilitate procurement planning with stakeholders.
• Provide administration and contractor / consultancy engagement support to senior staff within the Agency.
• Facilitate procurement of identified key goods and services as directed.
• Prepare briefing notes and relevant documentation for the Minister, Commissioner and Deputy Commissioner as required.
• Provide high level advice to staff and management within the Agency in relation to procurement.

• Advising staff and clients on state procurement policy and department policies and practices and internal processes including templates used to deliver procurement services to clients.
• Research and prepare submissions, reports, briefing materials and correspondence.
• Undertake research and market analysis,
• Conduct meeting with clients to develop specifications and documents including market research and risk analysis.
• Undertake market sounding, offer / industry briefings.
• Prepare significant procurement plans, evaluation plans, reports and letter of correspondence / acceptance.
• Coordinate and participate in evaluation meetings with stakeholders.
• Implement a quality control process to ensure correspondence and documentation prepared by the unit meets the required standards, is accurate and is prepared within Agency guidelines.

• Assist the Manager, Procurement Service and Delivery in the management of day-to-day administration activities of the unit.
• Maintain a register of specifications.
• Participate and assist in the development and annual review of the Procurement Program of Work for Department.
• Maintain the hard copy record management systems including its electronic records database.
• Review and evaluate the units’ administrative systems and recommend improvements to increase their efficiency and effectiveness.
• Perform other administrative duties required in the effective management of the unit.

• Enhance and promote working relationships with key senior executive stakeholders.
• Meet supplier representatives and provide relevant information to stakeholders.
• Conduct site visitations to external suppliers and correctional facilities.
• Attend to public enquiries referred to the Directorate and where possible deal with and resolve these enquiries.
• Ensure the timely provision of advice to relevant senior executive staff and other key staff and stakeholders.
• Maintain strong internal and external networks.
• Conduct complex vendor negotiations.
• Build and maintain an open relationship and communication protocol with other sectors of the Agency

• High level knowledge of correctional system or similar.
• High level of communication skills including the ability to write complex reports.
• Experience in the application of legislation, codes of practice, policies and procedures.
• Relationship management ability.
• Analytical skills.
• Ability to meet the challenges of a demanding work role.
• Experience in managing confidential and sensitive information.
• Previous experience with high level stakeholder liaison.
• Significant relevant experience in procurement in a government environment.
• Ability to prioritise workload to meet deadlines.
• Experience in the development of contracts and tenders including associated documentation.
• Experience with procurement activities including corporate card.
• Experience administering and or managing contracts.
• Work experience in both public and private sectors.
• Experience quantitatively monitoring performance against key indicators.
• Experience with the SAP financial management system.
• Basic level of knowledge relating to the interpretation and application of contract law.
• Organisational skills.
• Risk management skills.
• Negotiation and conflict resolution skills.
• Time management skills.

Eden Ritchie Recruitment