Executive Assistant
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- North Sydney, NSW
- Permanent
- Full-time
- Coordinate executives' schedules, resolving conflicts proactively.
- Manage global time zone differences for optimal scheduling.
- Provide reminders and time zone conversions for punctuality.
- Plan and coordinate domestic and international travel efficiently.
- Ensure compliance with company travel policies.
- Manage regular and ad-hoc travel for executives.
- Prepare materials for meetings and presentations.
- Record meeting minutes and follow up on action items.
- Draft, edit, and proofread reports and presentations.
- Serve as primary contact for internal and external communications.
- Foster positive relationships with stakeholders worldwide.
- Facilitate communication between executives and stakeholders.
- Maintain contact lists and streamline information flow
- Coordinate onboarding schedules and training materials.
- Support new employees during their transition.
- Manage budget activities and expense reports efficiently.
- Maintain an efficient filing system for documents.
- Assist with special projects and office tasks.
- Handle sensitive information with professionalism.
- Event coordination
- Experience supporting executives globally or in similar roles, showcasing your ability to handle administrative tasks effectively.
- Understanding of different time zones, ensuring efficient scheduling across regions.
- Ability to manage multiple tasks efficiently and maintain order in a complex environment.
- Strong verbal and written communication skills for professional interactions with stakeholders.
- Proficiency in managing relationships, including directing work for senior stakeholders.
- Proficiency in MS Office Suite and relevant tools for tasks like diary management and presentations.
- Understanding of business operations and a customer-focused approach.
- Meticulousness in maintaining accuracy in tasks and deliverables.
- Ability to set priorities, meet deadlines, and complete tasks effectively.
- Proactive teamwork and collaboration with colleagues.
- Willingness to identify and implement process improvements.
- Ability to handle sensitive information with discretion.
- Capacity to work independently in a dynamic environment.
- Prior experience in managing complex travel or supporting onboarding is advantageous.