Executive Administrative Assistant
Medtronic
- Macquarie Park, NSW
- Permanent
- Full-time
- Providing administration and coordination support to three Business Directors, including diary management, email management, international and domestic travel and expense management
- Providing administration and coordination support to three Business Directors, including diary management, email management, international and domestic travel and expense management
- Organising Directors’ travel and accommodation.
- Coordinating of team meetings, including venue/room bookings and coordination of all Conference Calls – Local / International
- Organising team events, including offsite meetings and conferences
- Event coordination of all business meetings including Quarterly Business Reviews
- Processing commercial invoices (Purchase Orders) through SAP
- Obtaining and Organising information to assist with presentations.
- Assisting in the preparation of presentation slides.
- Providing input in drafting organizational announcements and speeches.
- Maintaining email distribution lists and organizational charts.
- Collaborating with the teams on initiatives and driving continuous process improvements
- Ensuring confidentiality and security is maintained at all times for both physical documents and knowledge.
- 6 years’ experience in a secretarial or an administration role, for an executive (i.e., Country Director, Managing Director, etc) preferably within a commercial organisation
- Demonstrated administration experience including the support of Executives
- Advanced level of knowledge of MS Office suite software with strong multi-media presentation construction skills.
- Communication and Influence: Communicates with internal and external contacts. Obtains and provides information on matters of significant importance to the job area.
- Have high degree of autonomy and initiative
- Innovation and Complexity: Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of a job area
- Range of on-demand online health and wellness training resources, apps, videos, and communities
- We invest in professional training and development for employees at all levels.
- Our Employee Resource Groups (ERG)- foster awareness and inclusion in the workplace.
- Various insurance benefits include life and disability and salary continuances
- We have generous employee referral programs, corporate discount programs, leave benefits, and more!
- Posting Date: May 3, 2024
- Travel: No