Administration Assistant

BGIS

Mascot, NSW
Permanent
Full-time

2 months ago

Job Description:

Role - Onsite
Location - Mascot
Ket Client - Qantas
Parking - Available

We are seeking a Contracts Administrator to oversee contractor compliance and support within our organization. This role involves managing communications with vendors, ensuring adherence to contract terms, monitoring contract variations, and assisting with the management of our Computerised Maintenance Management Systems (CMMS).Key Responsibilities

Serve as the primary point of contact for vendors, both internally and externally.
Ensure contractors comply with their contract terms and conditions.
Monitor and document contract variations.
Assist in managing CMMS for preventive and reactive maintenance.
Ensure timely submission of required documents by contractors.
Review documents for compliance and communicate with contractors as needed.
Provide support to various stakeholders as required.
Process purchase orders and invoices within CMMS.
Uphold Occupational Health and Safety (OHS) and Environmental (E) policies.

Qualifications & Experience:Essential:

Strong demonstrated experience in a similar administrative role.
Ability to adapt quickly to change and adopt innovative problem-solving approaches.
Excellent written and verbal communication skills.
Proficiency in Microsoft Word, Excel, Outlook, and Internet access.
Minimum Higher School Certificate or equivalent.
Relevant formal qualifications such as a diploma or certificate equivalent in Administration or Management.

Desirable:

Experience in Building, Mechanical, Electrical, Project Management, or Facilities Maintenance Management.
Understanding and use of CMMS.
Training in OH&S, QA, and environmental-related disciplines.

About BGISBGIS has over 10,000+ employees globally, we are a leader in the provision of facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. We are focused on delivering innovative service solutions for our clients. Our organization manages more than 50,000 facilities, including corporate offices, universities, schools, hospitals and stadiums, and we are regarded as a world leader in the management of data centers and other critical environments. Our clients come from a diverse range of sectors, such as Defence, Healthcare, Government, Higher Education and Utilities. Further information is available at apac.bgis.com.If you meet these qualifications and are looking to join a dynamic team, please submit your application including a cover letter and resume. We look forward to hearing from you.

BGIS

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