Legal Assistant/Office Co-ordinator

Hall & Wilcox

Darwin, NT
Permanent
Full-time

13 days ago

Permanent full-time role
Learning and career development programs for all roles and levels
Collaborative and close-knit team environment
Flexible leave options and up to 26 weeks paid parental leave
Genuine commitment to diversity and inclusion across the firm

More information about our benefits can be viewed here:About the role and teamWe currently have an opportunity for an experienced Legal Assistant/Office Co-ordinator to join our Insurance team based in our Darwin office.The main focus for this role will be to provide admin support to our lawyers as well as undertaking a range of duties to ensure that the Darwin office runs smoothly.Our growing Insurance practice has approximately 80 people located across Adelaide, Perth and Darwin. We are a defendant Insurance legal team working across both General Insurance and Statutory Insurance matters with our Darwin practice having a focus on workers compensation.Key responsibilities:

drafting of documentation as required;
performing conflict searches and file opening;
maintaining of extensive electronic filing for all incoming and outgoing correspondence (including splitting & saving documents in PDF format);
preparation of all monthly billing;
arranging court documents to be ready for e-filing / clerk run with the courts;
managing all client file maintenance for the team;
general file maintenance including closing and archiving;
diary management including listing of key dates (court hearings and due dates);
organising of internal and external meetings and room bookings where required;
maintaining mail log of all incoming and outgoing mail and organise courier or postage as and when necessary;
liaising with suppliers and ordering office supplies for the Darwin Office;
co-ordinating staff related functions for the Darwin Office;
co-ordinating basic maintenance/cleaning for the Darwin Office; and
general management of day-today office and other ad hoc tasks.

We would like to hear from you if you have the following skills and experience:

minimum of two years’ experience in an administration environment (professional services preferable);
experience working a document management system (eg iManage10 would be highly desirable);
experience with large MS Word and PDF documents;
previous experience with billing. (eg use of Aderant highly desirable);
strong attention to detail;
proactive and willing to learn new things; and
excellent interpersonal and communication skills.

About usHall & Wilcox is a leading independent Australian law firm. We are a firm of more than 1000 people, including over 130 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.Some of our recent awards and citations include:

Law Firm of the Year at the 2022 and 2023 Lawyers Weekly Australian Law Awards;
Law Firm of the Year (101-500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards;
Ranked third in the Lawyers Weekly Top 25 Attraction Firms for 2022 and 2023;
Employer of Choice Gender Equality citation from the Workplace Gender Equality Agency (WGEA) for 2021, 2022 and 2023; and
Best Law and Related Services Firm ($100m-$200m revenue) and Best Professional Services Firm ($100m-$200m revenue) at the 2023 Client Choice Awards.

Our cultureWe are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as .We are also renowned for , which means we look beyond the status quo to think differently and find solutions that are better and faster.At Hall & Wilcox, we promote a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds, including Aboriginal and Torres Strait Islander candidates.For more information about Hall & Wilcox please visit ourHow to applyPlease click apply to submit an application.We are committed to being inclusive, and to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any support to complete your application, or if you have any questions, please contact Rebecca Hansen, Senior People & Culture Advisor atThis vacancy is being managed directly by the Hall & Wilcox Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.#LI-RH1

Hall & Wilcox

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