Coordinator - Invoicing
Milaha
- Qatar
- Permanent
- Full-time
- Prepare invoices and record costs of materials/ spare parts/ vehicle related items sold or services rendered from the quotation provided from parts store\purchasing rep. and dispatches them for final posting by the Finance & Accounting Department
- Verify the accuracy of invoices by coordinating and collecting information from NTA Parts Department
- Perform bookkeeping work including entering invoice data into an accounting or records software program
- Keep records of invoices and support documents and ensure compliance with Milaha's policies and procedures
- Coordinate and process all necessary documents for the department such as quotations, work orders, fax mails, memo etc....
- Checks, verifies and submits time and attendance report of Service and Repair Center employees
- Assists employees on encoding their work hours and interpreting problems via workshop repair order
- Coordinate with the employees, explaining and give brief explanation on the details of repairs they accomplished.
- Keep track and ensure that all listed jobs to be done on the customer card is accomplished
- Keep track and ensure that all listed jobs to be done on the customer card is accomplished
- All Day-to-day operation matters and managing / keeping files and documents such as mail, interoffice memo, fax etc
- Perform other job-related duties as assigned.
- Banking attendance for the deposit of the daily transactions.
- Follow up of with customer outstanding payment.
- Follow up petty cash Invoice with store
- Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards
- Work safely at all times, protecting the health and safety of everyone in the workplace
- Perform other job-related duties as assigned
DiplomaProfessional Experience:
2-3 years of experience in customer service, invoicing and timekeepingGeographic Experience:
Not applicableComputer Skills:
Very Good knowledge of Office and web applicationsLanguage Skills:
Intermediate English; Arabic is a plusMarket/Industry/Functional Knowledge:
- Good knowledge of data collecting and recording methods, tools and related techniques
- Good knowledge of vehicle repairs and services costs