Virtual Assistant (CAP0002)

hammerjack

Makati City, Metro Manila
Permanent
Full-time

25 days ago

hammerjack is an innovative Australian company that specialises in offering top-tier skilled professionals in various fields, including but not limited to Administration, Finance and Accounting, IT Programming, Engineering, Sales and Marketing, and many others.Whether you prefer a hybrid or work-from-home setup or the full office experience, hammerjack provides all employees with the opportunity to enjoy the benefits of an eco-friendly workplace, a playroom, free meals, and unlimited access to a built-in bar stocked with drinks and snacks.It's a place where professionals are inspired to advance and innovate, adapting to the "new normal" of today's world.What's in it for you?

Above Market-Average Salary
Hybrid set up in Makati office
Retention Bonus (Up to Php 100,000)
Health Coverage for you and one of your qualified dependents on Day 1
Day shift (AU Time zone) + Fixed Weekends Off
Paid Time Offs - can be converted into cash
Government Mandated Benefits – 13th-month pay.
Group Life Insurance

Additional Perks and Benefits:

Work from Home Equipment Provided
Free Access to Bar (Unli Premium Coffee, Soda, Tea, and Booze)
Free Meal every Wednesday
Monthly Employee Engagement activities
Wellness Programs
Townhall Events
Christmas Events, Year-end Parties
Outings
Team Building
Acoustic Jamming Sessions

JOB OVERVIEW
As Virtual Assistant, you will be a trusted advisor and expected to support an executive role, proactively and effectively within the business. To be successful in this role, you will be expected to understand the business and demonstrate a high level of business acumen and exceptional organizational skills which will contribute to seamless day-to-day operations.DUTIES AND RESPONSIBILITIESMain Responsibilities

Email and calendar management
Management and coordination of agendas for 1:1, direct report meetings, and the like
Minute taking for meetings
Managing diaries and making sure the right and complete people were invited to the meeting
Assist in reports and documents
Putting necessary reports
Updating and maintaining client details
Prepare client letter templates
Maintain confidentiality and use a high degree of discretion
Oversee internal administration processes and system upkeep.
The organisation of functions, events, and other ad hoc celebrations throughout the year

Adhoc Tasks

Tasks deemed necessary to ensure excellent customer experience as determined by management.

QUALIFICATIONS
Product Knowledge

Bachelor's/College Degree in Business Administration, Management, or other related discipline is a plus, but not required
At least 2-3 years of experience as a Virtual Assistant with in a similar industry
Strong analytical and computer (primarily Outlook, Excel, and Teams) skills
Strong oral and written communication skills
Detail-oriented, always able to provide accurate and high-level quality work
Ability to manage multiple priorities while remaining focused on quality and delivery
Good administrative and organizational ability
Ability to learn quickly and think ahead
High level of empathy and mindfulness
Works collaboratively and as part of a team building genuine relationships
Provides systematic and dependable follow-up, as well as a high level of organization and preparedness
Maintains workflow under pressure and in a fast-paced, high-profile work environment
Accountability – always following up and staying ahead of the game
Ability to think strategically and execute quality output under tight deadlines
Strong time-management skills and presentation skills

Customer Focus

Actively seeks to understand and deliver client needs, expectations, and levels of satisfaction
Able to maintain good relationships with clients and other stakeholders
Proactively seeks solutions for clients
Experience in working with an Australian company is a plus

hammerjack

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